Sales Coordinator
SALES COORDINATOR Yountville, CALaying in the heart of Napa Valley, The Estate Yountville features two magnificent hotels that embody the perfect getaway and retreat.
Surrounded by vineyards, Michelin-star restaurants and exquisite views in Yountville, our 22-acre haven sits among one the most coveted viticulture regions in the world.
We invite our guests to immerse themselves in a redesigned Wine Country experience in a delightfully vino-cultured manner:
two luxury hotels with decidedly different personalities the vibrant Hotel Villagio and its sophisticated counterpart, Vintage House, a chic and tranquil sanctuary.
A combined room-count of nearly 200 rooms and suites allows us to create a memorable experience for any occasion!JOB
Summary:
The Sales Coordinator will provide crucial support to the sales department by effectively managing sales administrative tasks and coordinating sales activities.
The ideal candidate should possess excellent organizational skills, exceptional attention to detail, and a passion for delivering outstanding customer service.
This role requires the ability to work collaboratively with various departments, maintain accurate records, and assist in achieving the hotel's sales objectives.
ESSENTIAL JOB RESPONSIBILITIES Assist the sales team in creating and preparing sales proposals, contracts, and presentations Coordinate and facilitate sales-related communications, including emails, phone calls, and inquiries Manage and update the customer relationship management (CRM) system, ensuring accurate and up-to-date information Assist with the preparation and distribution of sales reports, metrics, and forecasts Maintain a well-organized filing system for sales-related documents and contracts Monitor and manage the sales department's inventory of marketing materials, brochures, and promotional items Coordinate and schedule sales appointments, meetings, and events Prepare and distribute internal and external correspondence, such as sales memos, newsletters, and follow-up letters Maintain a well-organized filing system for sales-related documents and contracts Monitor and manage the sales department's inventory of marketing materials, brochures, and promotional items Coordinate and schedule sales appointments, meetings, and events Prepare and distribute internal and external correspondence, such as sales memos, newsletters, and follow-up letters REQUIRED QUALIFICATIONS Bachelor's degree in Business Administration, Hospitality Management, or a related field is preferred Proven experience as a Sales Coordinator or in a similar administrative role within the luxury hospitality industry is highly desirable Strong organizational and time-management skills with the ability to prioritize tasks and manage multiple deadlines effectively Excellent verbal and written communication skills, with a professional and friendly demeanor Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software Demonstrated ability to work independently, as well as part of a team, in a fast-paced environment Exceptional attention to detail and accuracy in data entry and document preparation Strong customer service orientation, with the ability to build and maintain positive relationships with clients and colleagues Flexibility to work occasional evenings, holidays, and weekends Hotel Villagio & Vintage House offer an attractive compensation and benefits package and the opportunity to be part of a dynamic team.
The above is intended to describe the general content of and requirements for the performance of this job.
It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.
Hotel Villagio and Vintage House are equal opportunity employers (Minorities/Females/Disabled/Veterans) https:
//www.
theestateyountville.
com/PM22 /> PI227236945 Recommended Skills Administration Attention To Detail Business Administration Communication Contract Management Customer Relationship Management Estimated Salary: $20 to $28 per hour based on qualifications.
Surrounded by vineyards, Michelin-star restaurants and exquisite views in Yountville, our 22-acre haven sits among one the most coveted viticulture regions in the world.
We invite our guests to immerse themselves in a redesigned Wine Country experience in a delightfully vino-cultured manner:
two luxury hotels with decidedly different personalities the vibrant Hotel Villagio and its sophisticated counterpart, Vintage House, a chic and tranquil sanctuary.
A combined room-count of nearly 200 rooms and suites allows us to create a memorable experience for any occasion!JOB
Summary:
The Sales Coordinator will provide crucial support to the sales department by effectively managing sales administrative tasks and coordinating sales activities.
The ideal candidate should possess excellent organizational skills, exceptional attention to detail, and a passion for delivering outstanding customer service.
This role requires the ability to work collaboratively with various departments, maintain accurate records, and assist in achieving the hotel's sales objectives.
ESSENTIAL JOB RESPONSIBILITIES Assist the sales team in creating and preparing sales proposals, contracts, and presentations Coordinate and facilitate sales-related communications, including emails, phone calls, and inquiries Manage and update the customer relationship management (CRM) system, ensuring accurate and up-to-date information Assist with the preparation and distribution of sales reports, metrics, and forecasts Maintain a well-organized filing system for sales-related documents and contracts Monitor and manage the sales department's inventory of marketing materials, brochures, and promotional items Coordinate and schedule sales appointments, meetings, and events Prepare and distribute internal and external correspondence, such as sales memos, newsletters, and follow-up letters Maintain a well-organized filing system for sales-related documents and contracts Monitor and manage the sales department's inventory of marketing materials, brochures, and promotional items Coordinate and schedule sales appointments, meetings, and events Prepare and distribute internal and external correspondence, such as sales memos, newsletters, and follow-up letters REQUIRED QUALIFICATIONS Bachelor's degree in Business Administration, Hospitality Management, or a related field is preferred Proven experience as a Sales Coordinator or in a similar administrative role within the luxury hospitality industry is highly desirable Strong organizational and time-management skills with the ability to prioritize tasks and manage multiple deadlines effectively Excellent verbal and written communication skills, with a professional and friendly demeanor Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software Demonstrated ability to work independently, as well as part of a team, in a fast-paced environment Exceptional attention to detail and accuracy in data entry and document preparation Strong customer service orientation, with the ability to build and maintain positive relationships with clients and colleagues Flexibility to work occasional evenings, holidays, and weekends Hotel Villagio & Vintage House offer an attractive compensation and benefits package and the opportunity to be part of a dynamic team.
The above is intended to describe the general content of and requirements for the performance of this job.
It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.
Hotel Villagio and Vintage House are equal opportunity employers (Minorities/Females/Disabled/Veterans) https:
//www.
theestateyountville.
com/PM22 /> PI227236945 Recommended Skills Administration Attention To Detail Business Administration Communication Contract Management Customer Relationship Management Estimated Salary: $20 to $28 per hour based on qualifications.
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